TRAVERSE Global v11.1

Transaction Journals Overview

Before using the Transaction Journals functions, complete the following tasks:

• Set up your customers, codes, and IDs using the Setup and Maintenance functions.
• Verify your customers, codes, and IDs using the Master Lists and Interactive View functions.
• Enter all applicable transactions.

Use the Transaction Journals functions for the following task:

• Use the Print Invoices function to print invoices entered in the Transactions function.
• Use the Sales Journal function to check for mistakes and omissions in unposted sales transactions.
• Use the Miscellaneous Credits Journal to check for mistakes and omissions in unposted miscellaneous credits.
• Use the Daily Sales Tax Journal to verify taxes collected and owed.
• Use the Cash Receipts Journal to check for mistakes and omissions in unposted cash receipt transactions.
• Use the Payment Methods Journal to produce a list of receipts organized by payment methods.
• Use the Deposits Journal to summarize and list bank deposits from cash and check receipts.
• Use the Post Transactions function to create an open invoice for each transaction and to clear transactions and cash receipts.
• Use the Create ACH File function to generate an electronic fund transfer file if your customers pay using a direct debit type of payment method.

Note: If you have a Non-Sufficient Funds (NSF) situation, follow the NSF instructions.

Editing and Posting Transaction Journal Information

If a transaction is incorrect, use the Transactions function to edit it. Then reprint the appropriate invoice or journal before posting the transaction. Once transactions are posted cash receipt, open invoice, customer, and history information is updated. If the system is set up to post detail to the General Ledger, the GL Journal is also updated when you post transactions; otherwise, it is updated in summary.

Using Posted Transaction Information

After you post transactions, use the Open Invoices functions to work with payments, analyze balances, cash flow, and finance charges, and to summarize customer accounts.